Reporting to the Executive Director, the Office Manager is responsible for overseeing the organization and coordination of office operations, policies and processes to ensure it runs smoothly and effectively. This position has lead oversight on core business functions including accounting, payroll, HR and IT, either directly or indirectly through managing support contracts. The primary role of the Office Manager is to make it possible for other employees to function effectively and efficiently. As a member of the leadership team, the Office Manager works collaboratively with other leaders to support the organization’s strategic objectives, maintain strong working relationships with ARBI partners and ensure resources, people and processes are in place to deliver quality service to ARBI clients. There is never a dull day in this job!

What You Bring

• A true passion for making an impact in the lives of others.
• Similar experience working in the nonprofit sector, preferably with charities.
• Excellent communication, interpersonal, mentorship, and organizational skills.
• Ability to multi-task, shifting gears as needed to determine and lead workload assignments and prioritization for self and others.
• Sound understanding and application of legislation related to employment standards and charitable business practices.
• Team-oriented leadership style with a collaborative approach to deliver shared portfolio successes.
• Proactive thinking style with a proven ability to manage sensitive and confidential matters professionally.

Key Responsibilities

Finance & Accounting (35%)

• Participates in budget process and monitors budget through analysis of monthly financial statements and cash flow projections; monitors and updates general ledger chart of accounts as needed.
• Manages accounts receivable and payable processing, including receipting, payments, bank reconciliation and month end reporting, working closely with ARBI’s external accountant to ensure information is provided accurately and on a timely basis.
• Prepares and submits monthly billing for contractual funders and fee-for-service (Recreation and Rehab)
• Processes donations and grants, including receipting, restricted revenue reporting, recording in Salesforce, AGLC and CRA reporting, reporting to funders, and supporting fund development initiatives.
• Works collaboratively with leadership team members in the preparation of grant applications, providing budget information as required.
• Manages annual audit process and acts as liaison with ARBI’s auditors.
• Processes GST returns and ensures Society Annual Returns and AGLC Annual Gaming Report are completed and filed on time.

General Operations (30%)

• Supervises the front office staff, including prioritization of workload and ensuring that staff needs are addressed.
• Liaises with IT provider to ensure products and services are up-to-date and appropriate; initiates purchases as required.
• Supports facilitation of the IT strategy, including monitoring projects, asset tracking, purchases, and monthly IT expenditures.
• Liaise with the landlord for maintenance requests as needed and coordinate all office repairs.
• Liaise with insurance broker to ensure annual insurance renewal is completed and any issues are addressed. Ensure all updated insurance certificates are distributed as required.
• Reviews and updates documents and processes such as Business Continuity Plan, Risk Management Framework, and Policies & Procedures.
• Manages and/or participates in special projects on an as-needed basis, e.g., accreditation, special events, etc.

Human Resources (25%)

• Manages payroll, HR and benefits administration, including WCB reporting and invoicing.
• Manages the FolksHR portal, including updating employee information; processing on and offboarding; monitoring vacation, illness and injury, and other paid and unpaid leaves; and analyzes reports regularly.
• Ensures processes for office and resource management, such as vacation and sick leave, and expense reports are in place and followed.
• Manages WCB injury claims and supports staff and directors in the process.
• Assists in planning and facilitating staff professional development opportunities.

Board Support (10%)

• Supports the Executive Director with Board requirements including attending Board and Committee meetings and preparation of meeting minute
• Supports organizational development and KPI advancement.
• Creates and maintains all Board/Committee records and documents (including, Board Policy Manual, Committee Terms of Reference, Annual Work Plans, Bylaws, meeting materials and minutes etc.).
• Manages the annual Board and Committee calendar, including resolving conflicts as necessary.
• Coordinates and prepares for all Board/Committee meetings and events.
• Coordinates all details and follow-up requirements related to the Annual General Meeting of the members.
• Ensures all compliance filings are maintained with the City of Calgary, Government of Alberta and Government of Canada (e.g. business license, property tax exemption, Society Annual Return, CRA updates and bylaw changes) and other member organizations (Calgary Chamber, CCVO etc.).

Qualifications

• Nonprofit management, business or accounting education preferred (experience will be considered)
• Five years of related nonprofit experience, including human resources
• Two years accounting/bookkeeping experience is an asset
• Proficient in the use of Simply Accounting (Sage) and Microsoft Office (e.g., Excel)
• Successful completion of Police Check, Vulnerable Sectors Check and Child Intervention Record Check.

Apply

Please forward resumes to: careers@arbi.ca

Application Deadline:  May 20, 2024

We are seeking a motivated individual with excellent interpersonal skills and 2+ years of neurorehabilitation and supervisory experience to join our dynamic interdisciplinary team.

Job Type: Temporary, full-time (1.0 FTE); contract renewal dependent on confirmation of ongoing funding.

Responsibilities

• Facilitate client intake and assessment to ensure meaningful and appropriate placement in Recreation Programs.
• Ensure safe and effective delivery of the Recreation Programs including one-to-one and group sessions on-site, in the community, and in continuing care homes
• Collaborate with the Recreation Therapist Lead to manage the waitlist, and intake of clients, conduct assessments, develop Individual Support Plans, and meet program outcomes.
• Provide support team which may include supervision and leadership to the Community Recreation Assistants (CRAs), including coverage for absences
• Develop and interpret client surveys to inform program delivery
• Assist with the development and evaluation of recreation programs, including partnerships with community organizations and continuing care homes
• Administer fee-for-service recreation programming that is one-to-one or group sessions
• Engage in multidisciplinary treatment planning to determine appropriate recreation/leisure activities/interventions
• Effectively communicate with rehabilitation services and recreation services clients and families to address client needs
• Collaborate with the volunteer coordinator to ensure the appropriate training and supervision of volunteers and/or students engaged in Recreation Programs
• Engage in ongoing continuing education, and support student placements
• Plan and facilitate community events; requires occasional evening shift.
• Support with the maintenance of accreditation standards
• Other duties as assigned by Program Directors(s)

Qualifications

• Completion of a bachelor’s degree in Recreation Therapy, Leisure Studies, or related health profession
• Active registration with the Alberta Therapeutic Recreation Association (ATRA).
• CTRS Preferred
• Neuro-rehab experience (2+ years)
• Supervisory experience (1+ year(s)
• Valid CPR/ Emergency First Aid
• Valid class 5 operator’s license, and reliable vehicle

Apply

Please forward curriculum vitae to: Geri Turner, Director, Community & Wellness Programs

Application Deadline: May 17^th, 2024